Project Back Office

On behalf of our client, Nordex, a company focused on development, manufacture, project management and servicing of wind turbines, Manpower Serbia is searching for a candidate who will successfully fulfill the position of: Project Back Office

Responsibilities
As part of your duties in Belgrade Office, you will be responsible for Assisting up to 3 Project Managers (PM) in their duties within large-scale and complex international wind energy projects in cooperation with the Project manager and Commercial project manager, which involves: Under the guidance of the project manager, you will work collaboratively in tandem with them at every stage of the project, from its preparation to its closure. 

Project Preparation: 

• Managing Project Documentation: You will be responsible for preparing the regulatory documentation ahead of the project's commencement. 
• Subcontractor Management: This entails liaising with service providers, ensuring compliance with health, safety, and environmental regulations, creating purchase orders through SAP, preparing contracts, and setting up the construction site. 

Project Execution: 

• Assisting the PM in the creation and planning of the tasks and work packages 
• Gathering information and research as required 
• Carrying out administrative duties such as creating estimates, verification of the suppliers’ invoices, meeting schedules, and so on 
• Support the PM with project monitoring and reporting on the development of the project 
• Support the PM with tracking project performance and progress 
• Working with vendors and suppliers to ensure the construction teams get the required supplies, materials, and services 
• Complete any tasks assigned / delegated by the Project Manager in an efficient and timely manner 

Site Monitoring: 

• Site Material Procurement: Managing both external and internal orders for various materials and spare parts required for the project. 
• Quality Monitoring: You will be responsible for overseeing and tracking any non-conformities that arise during the project's execution. 

Project Closure:

• Organizing Site Closure: This involves the demobilization of the construction site facilities and equipment. 
• Documentation Management: Collecting and categorizing all project-related documentation for handovers to other departments. 

 Requirements

• Bachelor's degree (bac +3) 
• A minimum of 2 years' experience in a similar position, ideally in the energy sector 
• Excellent organizational and prioritization skills; Strong problem-solving skills and good attention to detail 
• A good balance between autonomy and the ability to follow given instructions 
• Excellent analytical mind, which gives you a global vision of the issues at stake 
• Ability to work in multicultural teams 
• Excellent communication and negotiation skills, combined with the ability to proactively offer solutions, 
• Adaptability to a multicultural environment and expected prompt responsiveness 
• Independent approach to work, while enjoying working in a motivated team, 
• Business fluent in written and spoken English, Serbian + Croatian language, other languages are highly appreciated 
• Familiarity with HSE practices is appreciated 
• A high proficiency in computer tools: Microsoft Office suite; Microsoft Project and SAP are plus 
• Readiness to travel